Travel Specialists Meetings and Incentives

Travel Specialists meetings division is the smart choice for maximizing attendance, revenue, and effectiveness of your next meeting, trade show, conference, educational symposia, or training seminar. Think of us as the intelligent alternative to dealing with the details, difficulties, and expense of producing your own meetings and events.

We are proud to say that Travel Specialists has been recognized by the annual CMI25 list as one of the largest and most influential Meetings and Incentive companies in North America. Our program streamlines reservation and registration processes, using automated tools to ensure efficiency for all aspects of meetings. Our staff expertise is invaluable in both negotiating and understanding contract details.

Sourcing/site selection
Contract negotiation
Full event management
Logistical planning
Registration services
Housing management
Website/Registration site build
Event marketing
Group air fulfillment
Data analysis and reporting
Vendor selection and management
Onsite staffing and management
Strategic meeting management consulting

Meetings Services
Travel Specialists approach is to create a strategy that aligns with each client’s goals. We want your attendees to walk away from your event with a greater connection to your brand and everything you stand for, so we create an impactful event experience by tailoring every detail to your needs and goals. After decades in the industry, Travel Specialists has greater buying power than most competitors. Our experts negotiate on your behalf for the best possible venue, hotel room, and transportation rates. What does this mean to you, our client? This means we pass on to you immediate cost savings, maximized hotel concessions, and minimized attrition; positively impacting your return on investment.

Logistics planning
Site visits
Supplier management
Budget management and reconciliation
Sourcing/site selection
On-site staffing management
Contract negotiation

Incentive Meetings
Engagement is key in creating a successful meeting or event, so reward your top performers with a customized incentive program that reflects your appreciation of their achievements. From dancing in the streets in Rio de Janeiro at Carnival to dinner alongside the canals of Venice, Travel Specialists can create awe-inspiring once-in-a-lifetime experiences. We will take care of all the details from the initial concept to the design of clever incentive announcements, budget, onsite logistics, staffing, and final cost analysis. Every detail is taken care of. All that is left for our clients to do is pack!

Experiential itineraries
Pre-incentive marketing campaigns designed to motivate
Air, rail, and ground VIP travel
Specialty cruises
Branded corporate gifts/merchandise
Customized awards
Family programs

Technology
Travel Specialists uses the most up-to-date technology; bringing added value to the client’s meeting programs. Companies can process their attendee registration, hotel reservations, and air reservations on a single site and platform, for a single fee. Additionally, we understand the meaning of cost savings. Our technology solutions eliminate unnecessary costs of paying for registration, housing bureau services, and air services to three different vendors at a much higher fee.

Online event reporting
Personalized invitations and registration sites
High-resolution websites
Registration
Ad-hoc reporting capabilities
Customized mobile apps
Registration & attendee management

Group Air Services
Travel Specialists Group Air staff is dedicated and experienced specifically with all aspects of group air programs. Our travel professionals will work to simplify complex group air travel arrangements, create seamless reservation processes that fit your needs, and guarantee the lowest applicable airfare for each traveler. Each event is assigned a ‘project lead’ who assumes full responsibility for all aspects of the group air movement from beginning to end.

Dedicated group air staff
Consistent single point of contact
Negotiate air contracts
Emergency assistance: 24/7 globally (optional VIP Service)
A&D reports
Zone fares/Group blocks/Earned comp tickets
Monitoring deadlines
Final reconciliation

Meetings at Sea
Hosting your next event or meeting by sea is the new corporate trend, and rightly so! Cruises offer great value, integrated budget control, simplified planning processes, a variety of on-site entertainment options, and unique event customization opportunities. Your attendees are satisfied because there are very few out-of-pocket costs, along with a variety of flexible dining and entertainment options. Most modern cruise ships are designed with meetings in mind. They have conference centers, board rooms, and the ability to convert theaters and other areas into a space for your events. You can trust Travel Specialists Meetings and Incentives, the global leader in meetings procurement by land and sea, to help you book an event that will exceed expectations. Whether you are a novice or professional booking group cruises, our resources and years of expertise will ensure that your event is a huge success.